|ROTARY INTERNATIONAL DISTRICT 6400 BY-LAWS – Revised and approved in May 2006
ARTICLE I Administration Section
1 The administration of District 6400 of Rotary International, shall be directed by the District Governor in accordance with the rules and procedures established by the Board of Directors of Rotary International. The Governor is ex-officio member of all District Committees.
Section 2 – District Secretary The Governor is authorized to appoint a District Secretary, a Rotarian who is a member of a club in the District and assign such duties as he/she may require during his/her term of office.
Section 3 – District Treasurer The Governor shall appoint a District Treasurer, a Rotarian who is a member of a club in the District and assign such duties as he may require during his term of office. There shall be a bond on the treasurer in an amount equal to the average of the three immediate past year’s funds for which the District Treasurer has control.
Section 4 – Assistant Governors The Governor shall appoint at least seven Rotarians to act as Assistant Governors in any and all matters and to assist the executives of clubs in the District, each to be assigned to a group of clubs as designated by the Governor. No person shall act as an Assistant Governor for more than three consecutive years.
Section 5 – District Committees: The Governor shall select individual Rotarians to advise and act as chairman of active committees to be formed by the chairman, on matters relating but not limited to: 1. Club service 2. Community Service 3. Vocational Service 4. International Service 5. Extension 6. Membership Development 7. Public Relations 8. The Rotary Foundation
Section 6 – District Fund Committee The District Fund Committee is an advisory committee to the District Governor. It should include the District Treasurer as Chairperson, the immediate Past Treasurer and the two (2) incoming Treasurers. The District Governor is responsible for the District Fund and shall fill any vacancies on the District Fund Committee The District Fund Committee, in their fiduciary capacity, shall satisfy themselves that the District funds are received and expended in a responsible manner. All funds shall be deposited in a bank or banks, or any other financial depository, recommended by the District Governor and approved by the committee. Disbursements shall be by checks only. The signature of the Governor shall be required on all checks drawn against the District Fund account(s). The Treasurer shall co-sign and in the event of his absence, the Governor shall designate one or more of the members of the Committee with signing authority. The operation of the District Fund shall be consistent with the philosophy expressed by the Board of Directors of Rotary International in the “Manual of Procedure” or such other authorized publication. All requests for clubs’ financial support for District operations shall be in the form of per capita assessments. A budget providing for all planned expenditures shall be prepared by the District Governor Elect with the help of his/her Treasurer and the advice of the District Fund Committee. The budget is presented by the District Governor Elect at a meeting of the Presidents Elect, taken by the Presidents Elect to the clubs for discussion and voted on by each President Elect at the District Assembly. An affirmative vote by three-fourths of the Presidents Elect present at the District Assembly will constitute approval. If approval is not attained at the Assembly, the budget should be revised and amended to reflect the discussions of the Presidents Elect, and resubmitted to the Presidents Elect. An approval by three-fourths vote must be obtained by mail within fifteen (15) days
The Treasurer shall present at the District Conference a report advising all receipts and disbursements to date, and projected expenditures to the end of the year.
The District Governor shall see that the June 30th financial statement is made and all monies turned over to his/her successor within ninety (90) days after his/her term of office expires.
All functions, such as Youth Exchange, Group Study Exchange, Rotary Youth Leadership Awards, Assembly, PET’S, etc., organized by and utilizing the name of Rotary District 6400 should receive cash and checks in the name of District 6400 and cause the same to be deposited with and through the Treasurer of District 6400 in the official depository, unless directed otherwise by the District Governor. A full report of the activity must be filed with District Governor and Treasurer within sixty (60) days.
ARTICLE II Nominating Committee
Section 1 There shall be a District Nominating Committee consisting of the five immediate Past District Governors who are active members of clubs in the District. The chairman of this committee shall be the senior member of this group in terms of the number of years since he served as District Governor.
Section 2 Beginning with his “Governor’s Letter” for the month of July and in each subsequent letter through November, the District Governor shall advise the Presidents of all clubs in District 6400 that their clubs may propose a candidate for consideration by the Nominating Committee, for election as District Governor Nominee for the subsequent second Rotary year, to be elected District Governor by the Rotary International Convention to take office two years from the following 1 July. Such notice to club presidents shall advise that all proposals must be submitted to the District Governor on or before 1 December, on fully executed forms available from the Governor. All proposals shall be transmitted by the District Governor to the Chairman of the Nominating Committee on or before 7 December. In the event no proposal is received by the District Governor, this fact will be similarly transmitted to the Chairman of the Nominating Committee
Section 3 The Nominating Committee shall meet on or before the following 7 January to consider the proposed candidates. On or before this date it shall select one fully qualified Rotary member (Section 4) as the “official candidate” of the Nominating Committee. This candidate may be chosen from the proposals submitted by the clubs or the Nominating Committee may, at its option, select another candidate who, in its best judgment, is qualified to serve as District Governor. It shall be the responsibility of this committee to nominate one qualified Rotarian for election as District Nominee.
Section 4 The Nominating Committee shall assure itself that the District Governor Nominee meets the qualifications as are now or may in the future be required by the By-Laws of Rotary International
Section 5 The Committee’s choice shall be communicated to the District Governor on or before 15 January. The Governor shall notify the Presidents of all clubs in the District in writing by 25 January, preferably in his monthly letter, the name of the “official candidate” who has been selected by the Nominating Committee. The Governor shall also advise that a club may at this time, resubmit its previously proposed candidate who was not selected by the Nominating Committee. Such resubmission must be received by the Governor on or before 20 February.
Section 6 If no further nominations are received by 20 February, the Governor shall then declare, and notify the District in his next Governor’s Letter, the “official candidate” of the Nominating Committee to be the District Governor Nominee to take office as District Governor two (2) years from the following 1 July, upon his being duly elected at the immediate preceding Rotary International Convention. If additional candidates have been resubmitted on or before 20 February, the Governor shall declare an election to be held at the subsequent District Conference.
Section 7 In the event of an election, the District Governor shall appoint a committee of at least three Past District Governors, naming its chairman to act as the Election Committee pro-tem. The election shall be conducted in accordance with the By-Laws and procedures established by the Board of Directors of Rotary International. The winning candidates must receive a simple majority of votes cast. If there are more than two candidates, the election shall be conducted with the single transferable ballot.
Section 8 If during any year prior to his taking office as Governor, the duly elected District Governor Nominee cannot assume the office, then at the forthcoming District Conference two District Governor Nominees shall be elected, one to take office as Governor following 1 July, and the other to serve the succeeding year.
ARTICLE III – Council of Governors
All Past R.I. officers who are active members of Rotary Clubs in the District shall act as an advisory council to the Governor and be known as the Council of Governors. The Council will meet at least once per year at the request of the Governor for the purpose of providing such aid and counsel as he may request but it shall have no official status.
ARTICLE IV Amendments These By-Laws may be amended by a two-thirds majority vote of those club delegates in attendance at the District Conference.
A. AMENDMENTS: Proposed amendments must be submitted to the Governor and all clubs in the District at least thirty (30) days prior to the District Conference. The number of delegates and votes shall be as authorized in Article V of the Constitution of District 6400. (same as in present Art. IV)
B. RULES AND PROCEDURES: Rules and Procedures shall be promulgated from time to time by a Active Rotary International District 6400 Rotarian in good standing. Said Rules and Procedures shall be submitted to the clubs 30 days before the District Convention. Adoption requires a two-thirds majority vote of those club delegates in attendance at the District Conference. If adopted, said Rules and procedures shall be printed in the District Digest following said District Conference and become effective the July 1 following adoption.